Child safeguarding

People participating, managing or coordinating LeWiBo programmes involving children are required to read our Code of Conduct and to adhere to our guidelines and instructions on how to deliver our programmes and work with children. Furthermore, people participating, managing or coordinating LeWiBo programmes directly involving children have to abide by the rules, guidelines and code of conduct of hosting schools.

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The participation of children in our activities and questionnaires is voluntary. Activities and questionnaires are carefully designed and monitored to provide a positive experience for children. All activities require the authorisation of the school’s representatives, or at least the active consent of the hosting teacher. A child's participation in an activity and/or questionnaire may require that a parent or legal guardian fills in a consent form.

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All activities involving children require that at least one host institution staff member (e.g., teacher, school assistant, librarian, or any other individual nominated and deemed qualified by the host institution), or two designated parents/legal guardians, are present at all times and in the same space of the activity. At our activities, the teacher or parents/legal guardians are responsible for overseeing the safety and wellbeing of the children.

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Taken into consideration that our programmes do not involve regular contact with children but rather one-off or sporadic contact, we are not required and do not perform criminal record checks on LeWiBo members, collaborators, volunteers and others. Instead, we share this safeguarding policy and further instruct people to refrain from physical contact with children or any other type of contact (e.g., messages, emails, social media) that is not strictly necessary and not related to LeWiBo. When needed, we are committed to collaborating with all the parties involved in the activities to assess the risk and co-decide on additional safeguarding measures.

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All audiovisual materials (e.g., photographs, videos, audios) of children collected during LeWiBo activities require formal informed consent from a parent or legal guardian. The audiovisual materials collected are handled and stored with care and used mainly to (i) share the activity results with its participants, on our website, and on social media; (ii) present the work in conferences, meetings and similar events; (iii) report the work to stakeholders; and (iv) apply for future funding.

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Audiovisual materials used by LeWiBo or their partners in their various media and marketing outlets, including but not limited to websites and social media channels, are used with the sole purpose of disseminating the work carried out, and focus, at all times, on the activity as a whole rather than a particular child, strictly avoiding the exposure of the full face and body of the child and/or angles that may be more prone to misinterpretation or misuse.

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No personal information about individual children is disclosed alongside the audiovisual materials or any other type of materials unless agreed otherwise with the children's parents/legal guardians and deemed important by LeWiBo. Furthermore, no information about any indivual student is collected or recorded before, during or after our events.